2023
Agenda - The meeting will be reconvened on Monday, 11 April 2022
2021
This is the decision making body for the Town Council and has the overall responsibility for the budget. It is made up of every elected councillor. This is the only meeting to which councillors are summoned to attend.
The meeting is conducted formally in accordance with adopted standing orders. It is chaired by the Mayor or the Deputy Mayor with the Town Clerk in attendance to advise the council on its legal responsibilities and to record the business which has taken place. The purpose of Full Council is to review and accept the minutes of committee meetings, and decide whether or not to accept any recommendations made by them.
2020
22 March 2021 - Extraordinary meeting
Agenda 3 : To approve and sign the minutes a meeting of Council held on 1 October 2020
Agenda 4: To receive Chairman’s report and correspondence
Agenda 5: Herefordshire Councillors’ Reports
Agenda 6 :To consider questions/comments from members of the public in accordance with the provisions of Standing Orders 3(e) and 3(f)
Members of the public are permitted to make representations, answer questions, and give evidence in respect of any item of business included in the agenda. If you wish to raise a question or concern related to any item on the agenda please follow the link provided on our website to join via Zoom. Alternatively, you can send your questions/comments to the Town Clerk at clerk@ledburytowncouncil.gov.uk who will ensure these are considered at the meeting.
Agenda 7: To Receive motions presented by Councillors in accordance with Standing Order 9
Agenda 10 : To receive and note the minutes of a meeting of the Economic Development & Planning Committee held on 13 August, 8 October and 12 November 2020 and to give consideration to any recommendations therein
Agenda 12 : Mayor’s Charity Account
Agenda 13: To give consideration to a Draft Councillor Remuneration Policy
Agenda 14 :Checklist for holding an in-person council meeting
Agenda 15 : Working Parties
1. Terms of Reference
To approve the inclusion of the following on all Working Party Terms of Reference:
“3. Quorum To enable the Working Party to meet its quorate requirements there MUST be three members of the Working Party present, regardless of whether they are councillors or non-councillor members of the Working Party. However, there MUST be at least one Councillor present for the meeting to proceed.”
2. Request for clarification on report mechanisms for Working Parties
Agenda 16 : Committee Membership
To consider a request from Councillor Knight to sit on the following Standing Committee:
Finance, Policy & General Purposes Committee
Agenda 17: Outside Bodies Reports
Agenda 18: Council Newsletter (Standing Item)
Agenda 19: Town Clerks Report
Agenda 20: Correspondence received from Ross Town Council in respect of S106 Allocation
Agenda 21: Correspondence received from Artistree (For information)
Agenda 22: Update from Three Shires Stages
Agenda 23: Date of next meeting
To note that the next meeting of Full Council is scheduled 3 December 2020
Part one :
Agenda Item 3 : Minutes of a meeting of an Extraordinary meeting of Full Council held on 15th September 2020 & 17 September 2020
Agenda Item 3: Minutes of meeting held 30 July 2020
Agenda Item 4: Cheque Payments
Agenda Item 3 : To approve and sign the minutes of the Annual Council meeting held on 25 June 2020 (Pages 1028-1034)
Agenda Item 4 : To receive Chairman’s report and correspondence (Page 1035)
Agenda Item 5 : Herefordshire Councillors’ Reports (Page 1036)
To receive reports from Ledbury Ward Members:
- Councillor Howells
- Councillor Harvey (To follow)
- Councillor I’Anson (To follow)
Agenda Item ?6: To consider questions/comments from members of the public in accordance with the provisions of Standing Orders 3(e) and 3(f)
Agenda Item 7 : To Receive motions presented by Councillors in accordance with Standing Order 9
Motion received from Councillor Howells
“That this Council approves an investigation (with associated legal advice costs) into the possibility of claiming costs back from Bloor Holdings Ltd, on the grounds of unreasonable behaviour as a result of Herefordshire Council not defending the appeal and Ledbury Town Council subsequently taking up Rule 6 Status in defence of the appeal.”
FINANCE
Agenda Item 12 : To note invoices paid made in April, May, June and July 2020 ( Follow)
Agenda Item 13 : Internal Audit 2019/20 (To Follow)
GENERAL
Agenda Item 14 : Outside Bodies Reports (If any)
Agenda Item 15 : Co-option (Pages 1068-1075)
Agenda Item 16 :Freedom of the Town & Protocol
Agenda Item 17 :Council Newsletter (Standing Item)
Agenda Item 18 : Town Clerks Report (Pages 1076-1080)
Agenda Item 19: Office Security – Key holders (Pages 1081)
Agenda Item 20 : Staff/Organisational Review Update (Verbal Update)
21. Date of next meeting
Business not completed at a meeting of Full Council held on 6 February 2020 Agenda
Agenda Item 3 : Past Mayors badges
Agenda Item 4 : Notes of a meeting to discuss VE & VJ 75th anniversary held on 20 January 2020
Agenda Item 5 : Notes of a Herefordshire Council Chairmans meeting held on 26 November 2019
Agenda Item 6 : Town Clerks report
Agenda Item 7 : Council Newsletter
Agenda Item 8 : Homelessness in Ledbury
NEW BUSINESS
Agenda Item 10: To approve and sign the minutes of a meeting of Full Council held on 6 February 2020
Agenda Item 11 : To recieve chairmans report
Agenda Item 12: Herefordshire Councillors reports :
ward Councillor - Helen I'Anson
#link_3_4335a:Mayors report
Agenda Item 14: To receive the below motion
Motion received from Councillor Bannister, second by Councillor Howells:
1. “That Ledbury Town Council call an emergency parish meeting as soon as possible, to discuss (in the light of Hereford Council’s decision not to present a case defending the planning committee’s decision on the Bloor access decision) how this Council and members of the public can get involved in the Inquiry.
2. That this issue be deemed as priority action for Ledbury Town Council and that reconsideration be given to our potential Rule 6 Status.”
3. That an exstention date for the start of the appeal ahould be requested due to late notice that Herefordshire Council will not be defending their planning committee's decision.
Agenda Item 15: To receive and note the minutes of a meeting of the Economic Development & Planning Committee held on 13 February 2020 to give consideration to any recommendations therein
FINANCE
Agenda Item 18 : Recommendations from other Committees
Agenda Item 19: To approve invoices for payment received in February 2020
GENERAL
Agenda Item 20 : Outside Bodies
a. Notes of a meeting of the Town Plan Working Group held on 18 February 2020
Agenda Item 22 : Update on Councillor Vacancies
Agenda Item 23 : Recommendations from other Committees
Agenda Item 24 : Viaduct Development Update
Agenda Item 25 : Climate Emergency Declaration
Agenda Item 26 : Update on Council Website
Agenda Item 27 : Proposed meeting with Herefordshire Cabinet
Agenda Item 3 : To approve the minutes of a meeting of Full Council held on 7 November
Agenda Item 4 & 5 : Chairmans Reports inclusing Ward Report from Councillor Howells
Agenda Item 12: Smart Water
Agenda Item 13 : Viadicut Development
Agenda Item 17: Request from Sustainable Ledbury (To follow)
Agenda Item 18: Notes of a meeting to discuss VE & VJ 75th Anniversary
Agendas Item 3 : Minutes of a previous Full Council Meeting held on 3 October 2019
Agenda Item 4 : To approve chairmans report and correspondence
Agenda Item 5 : Councillors reports
Councillor Howells
Councillor Harvey
Helen I'Anson
Agenda Item 9 : To recieve minutes of a meeting on Finaince, Policy and Genreal Purposes held on the 24th October 2019
Agenda Item 10 : To recieve minutes of an extraordinary meeting of the Economic Planning and Development Committee held on the 30th October 2019
Agenda Item 11 : To recieve and note the minutes of a Parish Meeting held on the 29th October 2019 and give consideration to any recommendations therein
Agenda Item 12 : To approve invoices for payment received in October/ November 2019
Agenda Item 13 : Letter recieved in respect of War Memorial repair costs
Agenda Item 14 : Mayors Charity Account Signatories
Agenda Item 15 : Financial Regulations
Agenda Item 16 : Clerks Report
Agenda Item 19 : Update on Councils Vacancies
Agenda Item 22 : Armed Forces Covenant Partnership
Agenda Item 23 : Proposals in respect of Ledbury Youth Group
Agenda Item 24 : Talk Community Hubs
Agenda Item 25 : Request from Ledbury Sealed Knot Society
Agenda Item 26: Notes of a meeting of the Ledbury Town Plan Working group held on 17th September 2019
Agenda Item 27 : Notes of a meeting of the Christmas Lights Woring Party held on 22nd October and 7th November 2019
Agenda Item 28 : Request from Guild of Herefordshire in respect of PPL/PRS licence
Minutes of Previous Full Council Meeting held on 12 September 2019
Agenda Item 5: Herefordshire Ward Councillors' Reports
Ward Councillor Helen I’Anson Report
Ward Councillor Elizabeth Harvey Report
Agenda Item 8a: Minutes of Economic Development and Planning Meeting held on 15 August 2019
Agenda Item 9: Minutes of the Environment and Leisure Meeting held on 19 S
September 2019
Agenda Item 14: Update from Neighbourhood Development Plan Working Party
Agenda Item 16: Report on Councillor Visit to CCTV Control Room
Agenda Item 3 : Minutes of Full Council Meeting held on the 4th July 2019
Ageda Item 8 : Minutes of an Economic Development & Planning Committee held on the 18 July 2019
Agenda Item 9 : Minutes of a Rescources Meeting held on the 18th July 2019
Agenda Item 10 : Minutes of Finance, Policy and General Purposes meeting held on the 25th July 2019
Agenda Item 13 : Terms of Reference
Agenda Item 14 : Town Clerks Report
Agenda Item 15 : Outside Bodies
Agenda Item 16 : NDP Working Party Update
Agenda Item 17 : Service Level Agreement
Agenda Item 20 : Parish Poll
Agenda Item 21 : Visit to Herefordshire CCTV Control Room
Agenda Item 23 : Inspection of Wasps at the Market House
Agenda Item 24 : Silver Sunday
Agenda Item 25 : Market Town Forums
Agenda Item 26 : Notice of Polling Stations
Appendix 1: Budget Lines
Appendix 1: Minutes of Full Council Meeting held on 28 February 2019
Appendix 2: Minutes of Economic Development and Planning Committee held on 7 March 2019
Appendix 3: Minutes of Environment and Leisure Committee held on 14 March 2019
Appendix 4: Minutes of Extraordinary Finance and General Purposes Committee held on 7 March 2019
Appendices 5 to 13 for this meeting will follow as they become available.
Appendix 1 Agenda - Minutes
Appendix 2: Minutes of Economic Development & Planning Committee held on 7 February 2019
Appendix 3: Minutes of Environment and Leisure Committee held on 14 February 2019
Appendix 4: Minutes of Finance and General Purposes Committee held on 21 February 2019
Appendix 5: Minutes of Standing Committee held on 7 February 2019
Appendix 6: List of invoices for payment (document to follow):
Appendix 7: Updated Code of Conduct and Register of Interest Forms
Appendix 8: Financial Regulations
Appendix 9: Grant Application Methodology
Appendix 10: Grant Applications 2019/20 (document to follow)
Appendix 11 Grant Application from Ledbury Youth Drop-in Centre (document to follow)
All other papers for the meeting are as attached below for 31st January 2019 meeting.
(* Rescheduled for Tuesday, 5th February 2019)
Appendix 1: Minutes of Full Council held on 6 December 2018
Appendix 2: Minutes of Extraordinary Full Council held on 3 January 2019
Appendix 3: Minutes of Economic Development and Planning Committee held on 13 December 2018
Appendix 4: Minutes of Economic Development and Planning Committee held on 3 January 2019
Appendix 5: Minutes of Environment and Leisure Committee held on 10 January 2019
Appendix 6: Minutes of Extraordinary Finance and General Purposes Committee held on 12 December 2018
Appendix 7: Minutes of Finance and General Purposes Committee held on 17 January 2019
Appendix 8: Minutes of Extraordinary Finance and General Purposes Committee held on 24 January 2019
Appendix 10: Councillor/Staff Protocol
Appendix 11: Herefordshire CCTV Service Upgrade (confidential report)
Appendix 1: Minutes of Full Council meeting held on 1 November 2018
Appendix 2: Minutes of Economic Development and Planning Committee meeting held on 8 November 2018
Appendix 3: Minutes of Environment and Leisure Committee meeting held on 15 November 2018
Appendix 4: Report of the Public Meeting regarding LTC Budget 19/20 and Precept
Appendix 5: Minutes of Finance and General Purposes Committee meeting held on 22 November 2018
Appendix 7: Minutes of Standing Committee meeting held on 29 November 2018
Appendix 8: Notice of Motion from Cllr Harvey regarding improved communications with residents
Appendix 1: Minutes of Full Council held on 26 July 2018
Appendix 2: Minutes of Extraordinary Full Council held on 16 August 2018
Appendix 3: Minutes of Extraordinary Full Council held on 23 August 2018
Appendix 4: Minutes of Economic Development and Planning Committee held on 2 August 2018
Appendix 5: Minutes of Economic Development and Planning Committee held on 6 September 2018
Appendix 6: Minutes of Environment and Leisure Committee held on 13 September 2018
Appendix 8: Minutes of Standing Committee held on 23 August 2018
Supporting Papers to be considered and approved:
Appendix 1: Minutes of Annual Council Meeting held 24.05.2018
Appendix 2: Minutes of Economic Development and Planning Committee meeting held 31.05.2018
Appendix 3: Minutes of Environment and Leisure Committee meeting held 14 June 2018
Appendix 4: Report of the Ledbury Celebration Working Party held on 30 May 2018
Appendix 5: Minutes of the Finance and General Purposes Committee held on 7 June 2018
Appendix 6: Annual Governance and Accountability Return 2017/18
IT Policy document (refer agenda item 8.3)
Appendix 7: Review and Adoption of the County Council Code of Conduct
Minutes of Full Council Meeting held on 5 April 2018
Minutes of Annual Meeting held on 31 May 2017
Minutes of Economic Development and Planning Committee held on 3 May 2018
Minutes of Extraordinary Finance and General Purposes Committee held on 10 May 2018
Minutes of Extraordinary Full Council Meeting held on 14 May 2018
Report of Armistice Commemoration Working Party held on 11 April 2018
Report of Armistice Commemoration Working Party held on 15 May 2018
Accommodation Working Party held on 24 April 2018
Ledbury Celebration Meeting held on 18 April 2018
Ledbury Celebration Meeting held on 9 May 2018
Agenda Item 11: To appoint Council Representatives to Serve on Outside Bodies
Agenda Item 14: To consider request that PROW M293 is added to the definitive map
Standing Committee Minutes 12.03.2018
Standing Committee Minutes 28.03.2018
Draft Neighbourhood Development Plan
Strategic Environmental Assessment
Consultation Statement and appendices
Meeting Cancelled Due to Severe Weather Conditions
Full Council Agenda 01.02.2018
Extraordinary Full Council Minutes 04.12.2017
Full Council Minutes 07.12.2017
Extraordinary Full Council Minutes 18.01.2018
Economic Development & Planning Minutes 14.12.2017
Economic Development & Planning Minutes 04.01.2018
Environment & Leisure Minutes 11.01.2018
Finance & General Purposes Minutes 18.01.2018
Standing Committee Minutes 22.11.2017
Standing Committee Minutes 12.01.2018
Full Council Agenda 28.09.2017
Minutes Full Council meeting 20.07.2017
Minutes Full Council meeting 28.07.2017
Minutes Extraordinary Full Council meeting 17.08.2017
Minutes Extraordinary Full Council meeting 29.08.2017
Minutes Economic Development & Planning meeting 07.09.2017
Minutes Finance & General Purposes 21.09.2017
Minutes Standing Committee 19.09.2017
Extraordinary Full Council Agenda 20.04.2017
Neighbourhood Development Plan Strategic Environmental Scoping Report (Stage A) E.1
Neighbourhood Development Plan Updated Work Schedule and Budget E.2
NDP Work Group Report (of meeting held on 20.02.2017) E.3
Full Council Agenda 06.04.2017
Full Council Minutes 02.03.2017
Economic Development and Planning Committee Minutes (09.03.2017)
Environment and Leisure Committee Minutes (16.03.2017) Copy to follow
Finance and General Purposes Committee Minutes (23.03.2017)
Standing Committee Minutes (06.03.2017) Copy to follow
meeting cancelled.
Minutes 08.12.2016
Item 7 Economic Development & Planning Committee Meeting Minutes 10.11.16
Item 7.2 Town Plan Task & Finish Group meeting 28.11.16
Additional Town Plan Task & Finish Group papers
Item 8 Environment & Leisure Committee Meeting Minutes 17.11.16
Item 9 Finance & General Purposes Committee Meeting Minutes 24.11.16 (to follow)
Minutes 03.11.2016
Item 4 Full Council Meeting Minutes - 29.09.16
Item 6 a) E.1 Neighbourhood Development Plan Report 3.10.16
Item 6 b) E.2 Neighbourhood Development Plan Report 19.10.16
Item 8 Economic Development & Planning Committee Meeting Minutes 6.10.16
Item 9 Environment & Leisure Committee Meeting Minutes 13.10.16
Item 10 Finance & General Purposes Committee Meeting Minutes 20.10.16
E.1 NDP Management Meeting 08.08.16
Economic Development & Planning Committee meeting minutes
Environment & Leisure Committee meeting minutes
Finance & General Purposes Committee meeting minutes
- Item 9.1 Minutes 15.09.16
E.2 Code of Conduct - Revised Standards Procedure
Standing Committee meeting minutes
Item 9 Economic Development & Planning Committee minutes 07.01.2016
Item 10 Environment & Leisure Committee minutes 14.01.2016
Item 11 Finance & General Purposes Committee minutes 21.01.2016
Item 12 Standing Committee minutes 22.12.2015
Item 13.1 Draft Budget 2016/17
Item 14.1 (i) Standing Orders (ii) Financial Regulations (iii) Code of Conduct
Item 7 Herefordshire Councillors Reports
Item 6.1 Town Mayor's Report
Item 8 Herefordshire Councillors' Reports?: Cllr Harvey, Cllr Holton, Cllr Warmington
Item 9.1 Economic Development & Planning Committee minutes - 30 July 2015
Item 9.2 Economic Development & Planning Committee minutes - 27 August 2015
Item 9.3 Economic Development & Planning Committee minutes - 17 September 2015
Item 10 Environment & Leisure Committee - 3 September 2015
Item 11 Finance & General Purposes Committee minutes - 10 September 2015
Item 4. Full Council Mins - 11.06.2015
Item 7. Herefordshire Councillors' Reports
Item 8. Economic Development & Planning Committee minutes - 25 June 2015
Item 9. Environment & Leisure Committee minutes - 2 July 2015
Item 10. Finance & General Purposes Committee minutes - 9 July 2015
Item 13.1. Cllr K Francis' report on the HALC East Area meeting of 15 July 2015(E.1)