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Annual Town Meeting
Annual Town Council

This is the decision making body for the Town Council and has the overall responsibility for the budget. It is made up of every elected councillor. This is the only meeting to which councillors are summoned to attend.

The meeting is conducted formally in accordance with adopted standing orders. It is chaired by the Mayor or the Deputy Mayor with the Town Clerk in attendance to advise the council on its legal responsibilities and to record the business which has taken place. The purpose of Full Council is to review and accept the minutes of committee meetings, and decide whether or not to accept any recommendations made by them.


2020


22 March 2021 - Extraordinary meeting 

Agenda & Reports 

(To follow Documents)

Agenda 3 : To approve and sign the minutes a meeting of Council held on 1 October 2020                                                                                         

Agenda 4: To receive Chairman’s report and correspondence    

Agenda 5: Herefordshire Councillors’ Reports                                         

Agenda 6 :To consider questions/comments from members of the public in accordance with the provisions of Standing Orders 3(e) and 3(f)

Members of the public are permitted to make representations, answer questions, and give evidence in respect of any item of business included in the agenda.  If you wish to raise a question or concern related to any item on the agenda please follow the link provided on our website to join via Zoom. Alternatively, you can send your questions/comments to the Town Clerk at clerk@ledburytowncouncil.gov.uk who will ensure these are considered at the meeting.

Agenda 7: To Receive motions presented by Councillors in accordance with Standing Order 9     

Agenda 8: To receive and note the minutes of a meeting of the Finance, Policy & General Purposes Committee held on 24 September, a reconvened meeting held on 5 October and 26 November 2020 (To Follow) and to give consideration to any recommendations therein           

Agenda 9 : To receive and note the minutes of a meeting of the Resources Committee held on 5 November and an extraordinary meeting held on 24 November 2020 and to give consideration to any recommendations therein                                                                                             

Agenda 10 : To receive and note the minutes of a meeting of the Economic Development & Planning Committee held on 13 August, 8 October and 12 November 2020 and to give consideration to any recommendations therein                                                                               

Agenda 11 :To receive and note the minutes of a meeting of the Environment & Leisure Committee held on 19 November 2020 and to give consideration to any recommendations therein                                 

Agenda 12 :  Mayor’s Charity Account                                           

Agenda 13: To give consideration to a Draft Councillor Remuneration Policy                                                                                                                   

Agenda 14 :Checklist for holding an in-person council meeting  

Agenda 15 : Working Parties                                                               

1. Terms of Reference

To approve the inclusion of the following on all Working Party Terms of Reference:  

“3. Quorum To enable the Working Party to meet its quorate requirements there MUST be three members of the Working Party present, regardless of whether they are councillors or non-councillor members of the Working Party.  However, there MUST be at least one Councillor present for the meeting to proceed.”

2. Request for clarification on report mechanisms for Working Parties

Agenda 16 : Committee Membership                                               

To consider a request from Councillor Knight to sit on the following Standing Committee:

 Finance, Policy & General Purposes Committee       

Agenda 17:  Outside Bodies Reports                                                                    

Agenda 18: Council Newsletter (Standing Item)                             

Agenda 19: Town Clerks Report                                     

Agenda 20: Correspondence received from Ross Town Council in respect of S106 Allocation                                                                         

Agenda 21: Correspondence received from Artistree (For information)                                                                                                                      

Agenda 22: Update from Three Shires Stages                               

Agenda 23:  Date of next meeting 

To note that the next meeting of Full Council is scheduled 3 December 2020

Agenda 

Part one :

Agenda Item 3 : Minutes of a meeting of an Extraordinary meeting of Full Council held on 15th September 2020 & 17 September 2020

Agenda Item : 4

Agenda item : 8

Agenda Item : 9 

Agenda Item :10

Agenda Item : 11

Part two

Agenda

Agenda Item 3 : To approve and sign the minutes of the Annual Council meeting held on 25 June 2020                                                     (Pages 1028-1034)

Agenda Item 4 : To receive Chairman’s report and correspondence  (Page 1035)

Agenda Item 5 : Herefordshire Councillors’ Reports  (Page 1036)

To receive reports from Ledbury Ward Members:                              

  1. Councillor Howells
  2. Councillor Harvey (To follow)
  3. Councillor I’Anson (To follow) 

Agenda Item ?6: To consider questions/comments from members of the public in accordance with the provisions of Standing Orders 3(e) and 3(f)

Agenda Item 7 : To Receive motions presented by Councillors in accordance with Standing Order 9

Motion received from Councillor Howells

 “That this Council approves an investigation (with associated legal advice costs) into the possibility of claiming costs back from Bloor Holdings Ltd, on the grounds of unreasonable behaviour as a result of Herefordshire Council not defending the appeal and Ledbury Town Council subsequently taking up Rule 6 Status in defence of the appeal.”

Agenda Item 8 : To receive and note minutes of a meeting of the Finance, Policy & General Purposes Committee held on 18 June (attached)

and 23 July 2020 (To follow) and to give consideration to any recommendations therein (Pages 1037-1049)

Agenda Item 9: To receive and note the minutes of a meeting of the Resources Committee held on 2 July 2020 and to give consideration to any recommendations therein (Pages 1050-1055)

Agenda Item 10: To receive and note the minutes of a meeting of the Economic Development & Planning Committee held on 9 July 2020 to give consideration to any recommendations therein   

Agenda Item 11 :To receive and note the minutes of a meeting of the Environment & Leisure Committee held on 16 July 2020 and to give consideration to any recommendations therein  (Pages 1056-1066)

FINANCE

Agenda Item 12 : To note invoices paid made in April, May, June and July 2020  ( Follow)

Agenda Item 13 : Internal Audit 2019/20  (To Follow)

GENERAL

Agenda Item 14 : Outside Bodies Reports  (If any)                                                                                                               

Agenda Item 15 : Co-option  (Pages 1068-1075)

Agenda Item 16 :Freedom of the Town  & Protocol

Agenda Item 17 :Council Newsletter (Standing Item)

Agenda Item 18 :  Town Clerks Report  (Pages 1076-1080)

Agenda Item 19:   Office Security – Key holders (Pages 1081)

Agenda Item 20 :  Staff/Organisational Review Update  (Verbal Update)

21. Date of next meeting

Agenda

Business not completed at a meeting of Full Council held on 6 February 2020 Agenda 

Agenda Item 3 : Past Mayors badges 

Agenda Item 4 : Notes of a meeting to discuss VE & VJ 75th anniversary held on 20 January 2020

Agenda Item 5 : Notes of a Herefordshire Council Chairmans meeting held on 26 November 2019

Agenda Item 6 : Town Clerks report 

Agenda Item 7 : Council Newsletter 

Agenda Item 8 : Homelessness in Ledbury

Agenda Item 9 : To give consideration to a letter from Town Mayor in respect of joint visitor attraction initiative 

NEW BUSINESS 

Agenda Item 10: To approve and sign the minutes of a meeting of Full Council held on 6 February 2020

Agenda Item 11 : To recieve chairmans report 

Agenda Item 12: Herefordshire Councillors reports :

ward Councillor - Helen I'Anson

#link_3_4335a:Mayors report

Agenda Item 14:  To receive the below motion

Motion received from Councillor Bannister, second by Councillor Howells:

1. “That Ledbury Town Council call an emergency parish meeting as soon as possible, to discuss (in the light of Hereford Council’s decision not to present a case defending the planning committee’s decision on the Bloor access decision) how this Council and members of the public can get involved in the Inquiry.

2. That this issue be deemed as priority action for Ledbury Town Council and that reconsideration be given to our potential Rule 6 Status.”

3. That an exstention date for the start of the appeal ahould be requested due to late notice that Herefordshire Council will not be defending their planning committee's decision.

Agenda Item 15: To receive and note the minutes of a meeting of the Economic Development & Planning Committee held on 13 February 2020 to give consideration to any recommendations therein                                                                                                           

Agenda Item 16: To receive and note the minutes of a meeting of the Environment & Leisure Committee held on 20 February 2020 and to give consideration to any recommendations therein

Agenda Item 17 : To receive and note minutes of a meeting of the Finance, Policy & General Purposes Committee held on 27 February 2020 and to give consideration to any recommendations therein 

FINANCE

Agenda Item 18 : Recommendations from other Committees

Agenda Item 19: To approve invoices for payment received in February 2020

GENERAL

Agenda Item 20 :  Outside Bodies                                                                                    

a. Notes of a meeting of the Town Plan Working Group held on 18 February 2020 

Agenda Item 21 : To receive notes of a meeting of the VE / VJ Day meeting held on 24 February 2020 and to consider any recommendations therein

Agenda Item 22 : Update on Councillor Vacancies                

Agenda Item 23 : Recommendations from other Committees    

Agenda Item 24 : Viaduct Development Update                                                           

Agenda Item 25 : Climate Emergency Declaration          

Agenda Item 26 : Update on Council Website                                                               

Agenda Item 27 : Proposed meeting with Herefordshire Cabinet 

Agenda 

Agendas Item 3 : Minutes of a previous Full Council Meeting held on 3 October 2019

Agenda Item 4 : To approve chairmans report and correspondence 

Agenda Item 5 : Councillors reports 
                         Councillor Howells 
                         Councillor Harvey
                         Helen I'Anson

Agenda Item 8: To recieve and note the minutes of the Rescources Committee held on the 17th October and give consideration to any recommendations therein

Agenda Item 9 : To recieve minutes of a meeting on Finaince, Policy and Genreal Purposes held on the 24th October 2019

Agenda Item 10 : To recieve minutes of an extraordinary meeting of the Economic Planning and Development Committee held on the 30th October 2019

Agenda Item 11 : To recieve and note the minutes of a Parish Meeting held on the 29th October 2019 and give consideration to any recommendations therein

Agenda Item 12 : To approve invoices for payment received in October/ November 2019

Agenda Item 13 : Letter recieved in respect of War Memorial repair costs 

Agenda Item 14 : Mayors Charity Account Signatories 

Agenda Item 15 : Financial Regulations 

Agenda Item 16 : Clerks Report 

Agenda Item 19 : Update on Councils Vacancies 

Agenda Item 22 : Armed Forces Covenant Partnership

Agenda Item 23 : Proposals in respect of Ledbury Youth Group

Agenda Item 24 : Talk Community Hubs 

Agenda Item 24a

Agenda Item 25 : Request from Ledbury Sealed Knot Society

Agenda Item 26:  Notes of a meeting of the Ledbury Town Plan Working group held on 17th September 2019

Agenda Item 27 : Notes of a meeting of the Christmas Lights Woring Party held on  22nd October and 7th November 2019

Agenda Item 28 : Request from Guild of Herefordshire in respect of PPL/PRS licence 

Agenda

Agenda Item 3 : Minutes of Full Council Meeting held on the 4th July 2019 

Ageda Item 8 : Minutes of an Economic Development & Planning Committee held on the 18 July 2019

Agenda Item 9 : Minutes of a Rescources Meeting held on the 18th July 2019

Agenda Item 10 : Minutes of Finance, Policy and General Purposes meeting held on the 25th July 2019

Agenda Item 12 : Virement Recommendations and update on queries from ameeting of Finance, Policy and General Purposes meeting held on the 25th July 2019

Agenda Item 13 : Terms of Reference 

Agenda Item 14 : Town Clerks Report 

Agenda Item 15 : Outside Bodies 

Agenda Item 16 : NDP Working Party Update 

Agenda Item 17 : Service Level Agreement 

Agenda Item 20 : Parish Poll

Agenda Item 21 : Visit to Herefordshire CCTV Control Room

Agenda Item 23 : Inspection of Wasps at the Market House 

Agenda Item 24 : Silver Sunday 

Agenda Item 25 : Market Town Forums 

Agenda Item 26 : Notice of Polling Stations 

Agenda

Appendix 1: Budget Lines

Agenda

All other papers for the meeting are as attached below for 31st January 2019 meeting.

Meeting Cancelled Due to Severe Weather Conditions

meeting cancelled.

Agenda 29.09.2016

E.1 NDP Management Meeting 08.08.16

Economic Development & Planning Committee meeting minutes

Environment & Leisure Committee meeting minutes

Finance & General Purposes Committee meeting minutes

  • Item 9.1 Minutes 15.09.16

E.2 Code of Conduct - Revised Standards Procedure

Standing Committee meeting minutes

Agenda 29.10.2015

Minutes 29.10.2015

Item 7 Herefordshire Councillors Reports

Economy & Tourism
Economy & Tourism
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