Finance & General Purposes Meeting Papers

Finance and General Purposes Committee

The Finance and General Purposes Committee (F&GP) manages the F&GP budget. It is responsible for setting and monitoring this budget; management of Council contracts, the collection of rental charges; investment of funds; insurance; grants; management of the Town Council Building, the Town Clock and the Market House; County Association matters; information, communication and technology (ICT); awards; subscriptions; and the procurement and maintenance of the Town Mayor’s and Town Crier’s regalia. The F&GP is tasked with introducing Participatory Budgeting. A sum of £5000 has been set aside for this and we aim to do this year on year. Residents are encouraged to submit suggestions on how this should be spent.


2015 - 2020

 Agenda 

Agenda Item 4 :  To approve and sign as a correct record the Minutes of an extraordinary meeting of the Finance and General Purposes Committee meeting held on 23July 2020   

Agenda Item 5 : To receive and note payments made in August and September 2020

Agenda Item 6 : To improve invoices for payment for September 2020

Agenda Item 7 :To receive the record of Receipts and Payments for April May June July 

Agenda Item 8: To receive balance sheet and trial balance as at 30 April - 31 August 2020

Agenda Item 9: To confirm verification of bank statements and reconcilliations during covid

Agenda Item 10: 2020/21 Budget update 

Agenda Item 11: External and internal Audit

Agenda Item 12 Subscriptions

Agenda item : 13 Recommendations for other committees

Flu Vaccinations

Christmas event 

Agenda Item 14: working parties 

Agenda Item 15: risk assessment 

Agenda Item 16: Council policies 

Agenda Item 17: update from ICT 

Agenda

Agenda Item 4: Terms of Reference

Agenda Item 5: To approve and sign as a correct record the Minutes of an extraordinary meeting of the Finance and General Purposes Committee meeting held on 18 June 2020                                                                

Agenda Item 6:  To approve invoices for payment from April. May, June & July 2020  (To Follow)

Agenda Item 7:  To receive the record of Receipts and Payments for April, May and June 2020  (To Follow ) 

Agenda Item 8:  To receive the Balance Sheet and Trial Balance as at 30 April, 31 May, June 2020  (To Follow)

Agenda Item 9: To consider how to verify bank statements and reconciliations during Covid-19  (To Follow)

Agenda Item 10:  To receive year end reports to 31 March 2020, to include the Annual Return  (Pages 830-84

Agenda Item 11:  External and Internal Audit (Standing Item)      

Agenda Item 12   Viaduct Inquiry Costs    (Pages 847-849)

Agenda Item 13:  Subscriptions (Standing item)           

Agenda Item 14:   Working Parties

Agenda Item 15.: Risk Management (Standing Item)  (Pages 850-856)

Agenda Item 16:   Council Policies  (Pages 857-862

Agenda Item 17:  To receive update on progress ICT managed

Agenda Item 18:  General Data Protection Regulations (GDPR) (Standing Item)

Agenda Item 19: Provision of tablets for councillors  (Verbal Report)

Agenda

Minutes of 27 February 2020

Item 6

Item 7

Item 8

Item 9 (please note the file was too large to upload as one document, please see links below)

9a)

9b)

9c)

9d)

Item 12

Item 13

Item 14

Item 15

Item 18

Item 19

Agenda 

Agenda item 4 : To approve minutes of an extraordinary  meeting of Finaince, Policy and General Purposes held on 3 Februaury 2020

Agenda Item 5 : To approve the invoices for payment (to follow)

Agenda Item 6 : To receive the record of payments for November and December 2019 and January 2020

Agenda Item 7 : To receive the balance sheet and trial balance as 31 December  2019 and 31 January ( To follow)

Agenda item 8 : To verify bank statements and bank reconcilliations produced for the months of November and December 2019, and January 2020

Agenda Item 9: To review the budget 

Agenda Item 10: External and internal audit (to follow)

Agenda Item 11 : Earnmarked reserves 

Agenda Item 12 : Subscriptions 

Agenda Item 13 : Grant applications 

Agenda item 14: Request from Eastnor Primary School

Agenda Item 15 : Risk Managment 

Agenda Item 16 : To receive update om progress ICT managed System Project (to follow)

Agenda Item 17 : GDPR (to follow)

Agenda Item 18 : Council Policies 




       Agenda Minutes of meeting held on 24 October 2019

Agenda Item 12

Agenda Item 14

Agenda Item 15

Agenda Item 16 (This document is unfortunately too large to upload; please contact the office for a copy)

Agenda Item 17

Agenda Item 20

Agenda 

Agenda Item 4 : To approve minutes of a meeting of Finance, Policy and General Purposes held on the 26th September 2019

Report 2 including the following agenda items

Agenda Item 7  : External and Internal Audit 

Agenda Item 11:  Recommendations from committees 

Report 3 inlcuding the following agenda Items :

Agenda Item 13 : Corperate Credit Card 

Agenda Item 14 : Request from Hereford Cathedral

Agenda Item 15 : Risk Assesment 

Additional Agenda item and reports;

Agenda Item 6 : To recieve the record of Receipts and Payments for September 2019

Agenda item 8 : To recieve Balance Sheet and Trial Balance as 30 September 2019

Agenda Item 10 :To recieve budget for 2nd quarter to 30 September 2019

Agenda

Minutes 07.06.2018

Appendix 1: Invoices requiring payment approval

Appendix 2 (Due to the size of this document, this item cannot be uploaded. If you would like a copy, please contact the office.)

Appendix 3: Painted Room advertising

Appendix 4: Report of the Accommodation Working Party, 24 April 2018

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